Workspace Asistant

Overview of the Role
 

We are seeking a professional, detail-oriented, and highly organized Workspace Assistant to support the efficient operation of our office environment. This role is responsible for ensuring a secure, well-maintained, and service-oriented workplace while delivering high-quality administrative and front-desk support. The Workspace Assistant plays a key role in maintaining operational standards and contributing to a productive and professional work atmosphere.

What You'll Do:

Reception & Front Office Management

• Serve as the first point of contact for employees, guests, candidates, and vendors, ensuring a professional and welcoming experience

• Manage the reception area and maintain a presentable front-desk environment at all times

• Direct visitors to the appropriate departments and personnel

• Maintain office security by adhering to established safety procedures, monitoring visitor logs, issuing badges, and controlling access

• Receive, sort, and distribute incoming mail and deliveries

• Assist with general clerical duties including filing, photocopying, scanning, and document preparation, as required

Administrative & Operational Support

• Manage and update calendars, coordinate and schedule meetings for LT members, as required

• Assist with local and/or international travel arrangements for LT members, as required

• Maintain accurate records of office expenses and monitor cost tracking

• Liaise with external vendors and service providers to ensure timely and effective service delivery

• Coordinate with internal departments to ensure compliance with company policies and operational procedures

• Provide administrative support to business teams (Finance, HR, etc.), as required

• Support the planning and execution of internal and external team events

Facilities & Workspace Management

• Ensure the office remains clean, organized, and fully stocked, including kitchen areas, conference rooms, storage spaces, and communal areas

• Coordinate workspace vendors and ensure service delivery continuity and proactively manage shortages of office, kitchen, cleaning, hygiene, and conference room supplies

• Coordinate and supervise cleaning staff to ensure facility standards are maintained

• Act as the operational workspace point of contact during the absence of the Workspace manager, ensuring continuity of workspace services and escalating issues as appropriate.

• Coordinate and oversee the maintenance of indoor plants and interior landscaping to ensure high workspace standards.

• Undertake additional workspace operational duties, as assigned, to support continuity of workspace services.

Health, Safety & Compliance

• Act as the first responder in workplace emergency situations

• Support the preparation and completion of required documentation in accordance with the Emergency Response Plan

• Ensure adherence to internal health, safety, and security standards and procedures

• Previous experience in office administration, reception, facilities coordination or a similar workplace support role

• Strong organizational skills with the ability to manage multiple tasks effectively

• Excellent interpersonal and communication skills, with the ability to engage professionally with internal and external stakeholders

• Proficiency in English, both written and spoken, for business communication (C-level proficiency preferred)

• High level of professionalism and customer service orientation

• Ability to work independently, demonstrate initiative, and exercise sound judgment

• Proficiency in standard office software and administrative systems

About Flutter CEE    

We are Flutter Central & Eastern Europe (CEE).

As a proud member of the Flutter family - a global leader in sports betting and iGaming - we are building one of the Group’s most dynamic tech and product hubs in Central and Eastern Europe. We aren’t just here to participate. We’re here to change the game.

By uniting local powerhouses like MaxBet, Adjarabet.com, and Adjarabet.am, we combine deep regional expertise with the scale and strength of Flutter’s global platforms. We’re setting a new standard for entertainment, responsibility, and innovation - powered by real customer signals that shape everything we build.

Settling for the status quo isn’t in our DNA. We build systems designed to scale.

We’re moving faster, thinking bigger, and putting our customers exactly where they belong: at the heart of every decision. We start by listening to our customers and the communities we serve. What we see, hear, and learn become clear signals, and those signals quickly shape product decisions, better experiences, and responsible innovation.

Technology powers our ambition. The Signature System - our operating model - makes our signal-led approach repeatable and scalable across markets. It’s how we move fast and grow with confidence.

As part of Flutter, we benefit from the Group’s collective advantage - the Flutter Edge. It allows us to identify success in one market, replicate it across brands, and implement proven ideas quickly - with customers always at the forefront.

We’re a team of thousands, driven by a challenger mindset and a shared commitment to lead. We are shaping the future of iGaming in Central and Eastern Europe right here, right now, and our technology and product teams are defining what responsible innovation looks like in practice - not just in theory.

We are Flutter Central & Eastern Europe (CEE).

Built on experience. Built to lead.

Local champions. Global infrastructure.

Why choose us  

At Flutter CEE, people have access to vast opportunities for career growth and self-development. Our employee benefits package goes far beyond offering the minimum: We support our people in becoming their best version at work and beyond - and our benefits reflect that commitment.   

These are some of the benefits included in our employee package:   

• Generous annual leave  

• Hybrid work 

• Individual health insurance  

• Paid sick leave  

• Paid maternity & paternity leave  

• Family reward

• Performance & referral bonuses  

• Loyalty award  

Learn more about the works we are doing on Inclusion and belonging here:  https://careers.flutterinternational.com/working-at-flutter-international/diversity-equity-inclusion/