Payroll Administrator

Payroll administration

The Payroll Administrator ensures all employee data is up-to-date and accurate to ensure that employees are paid correctly and on time. Their duty is to ensure payroll complies with the latest tax legislation. This role ensures that monthly payslips are accurate, uploaded on the relevant payroll system and the correct net amount paid. They manage the Employee Self services system with duties such as creating user accounts, unlocking accounts and approving overtime.

Payroll reconciliations

This role processes salary journals in the relevant system. They perform the following reconciliations on a monthly basis - salary creditors to general ledger; salary control account (payroll to bank statements); IRP5 reconciliations; employee loans to general ledger and ensure compliance to loan agreement and company loan policy. The Payroll Administrator also performs the quarterly Payroll Control account reconciliations in preparation for external audits.

Payroll Reporting

The Payroll Administrator is responsible for the timely completion of the following reports for salary sign off - summary of payroll changes; variance reports; overtime payments; loan payments and balances; and bonus payments.

Salary structuring and tax assistance

The Payroll Administrator assists with salary structuring in line with the HR remuneration policy and relevant legislation. They also provide ad-hoc assistance with completion of electronic filing of tax return.

Administration of Payments

The Payroll Administrator facilitates payments via payroll or manual payments. They administer all taxable employee payments such as bonuses, overtime, travel expense claims, that get paid through payroll into employee’s bank accounts. This role processes all regulatory payments and process other authorized HR payments such as garnishees, personal loans, recruitment agencies, and confidential authorised payments (such as sponsored counselling).