Office Coordinator
Penn Entertainment
2 days ago
Full-time
On-site
Houston, Texas, United States
Office Coordinator
About PROENERGY
PROENERGY is an engineering, R&D, and manufacturing powerhouse. The company addresses every need for fast-start power generation: turbine and package manufacturing, turnkey project execution, power purchase agreements, and asset lifecycle care for turbines and plants. Where others see impossible energy challenges, PROENERGY provides innovative aeroderivative solutions.
Our Footprint
PROENERGY delivers fast-start, dispatchable power solutions from worldwide centers for aeroderivative excellence. We are investing more than $1 billion through 2028 in infrastructure to serve our customers.
In Sedalia, Missouri, our 600,000 sq ft Center for Excellence in Manufacturing—a world-class investment in fast-start power and the only campus of its kind in the world—is growing by 40 percent.
In Houston, Texas, our 500,000 sq ft Center for Excellence in Lifecycle Care features a Level-IV depot and aero repair facility, which executes comprehensive services for aeroderivative engines under one roof.
In Kansas City, we have an office with an Engineering team that supports our sought-after solutions for turnkey projects and contracted power.
And our worldwide service centers ensure local service expertise near our customers. Our expanding service footprint includes Phoenix, Buenos Aires, New Brunswick, and additional locations in Europe, Australia, and Southeast Asia.
Our Philosophy
We take care of our people and strive to make a positive difference for the world. We offer competitive pay, excellent benefits that include Medical, Dental, Vision, and Life/Disability Insurance at minimal cost to the employee, 10 paid holidays, paid time off, and a 401K plan. If you are looking for a rewarding career and possess specialized knowledge and quality-oriented problem-solving skills, we encourage you to apply today.
Position Summary
The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management.
The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.
Reports To: Director Human Resources
Work Location: 6246 McHard Rd, Houston, TX 77053
Position Responsibilities
Reception & Guest Experience
- Serve as the first point of contact for visitors, vendors, and employees.
- Greet and direct guests in a professional and courteous manner.
- Manage incoming calls and route appropriately.
- Coordinate visitor check-in procedures, badges, and security protocols.
- Maintain a welcoming and organized lobby and reception area.
- Maintain visitor logs in accordance with company procedures.
Employee & Guest Logistics
- Coordinate onsite meeting logistics including room scheduling, setup, catering orders, materials preparation, and post-meeting reset.
- Support town halls, leadership meetings, training sessions, and company events.
- Assist with onboarding logistics, including workspace readiness and day-one coordination.
- Maintain seating charts.
- Support employee engagement activities and internal workplace initiatives.
Administrative Coordination
- Manage incoming and outgoing mail, packages, and courier services.
- Order and maintain inventory of office and breakroom supplies.
- Coordinate with approved vendors for office services and ensure timely ordering and delivery.
- Track invoices related to office supplies and services and submit for processing.
- Provide general administrative support to leadership and HR as needed.
- Assist with internal communications related to office operations.
Vendor & Office Service Coordination
- Serve as the primary contact for office-related vendors (e.g., catering, supplies, equipment services).
- Coordinate service schedules and ensure quality and timeliness of delivery.
- Maintain organized vendor records and service documentation.
Required Qualifications
- High school diploma required; associate’s degree preferred.
- 3+ years of experience in receptionist, office coordination, or administrative roles.
- Strong customer service orientation and professional presence.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams).
- Ability to manage multiple priorities with attention to detail.
- Discretion in handling confidential information.
- US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.
- Successful candidate will need to satisfactorily complete pre-employment drug screen and background check.
Core Competencies
- Professionalism and hospitality mindset
- Organizational discipline
- Reliability and follow-through
- Service orientation
- Attention to detail
- Proactive coordination.
It is PROENERGY’s policy to provide equal opportunity in employment to all its employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, national origin, marital status, ancestry, medical condition, military status, or any other characteristic protected by State or Federal law.