Altenar is an international IT company founded in 2011, with offices in Malta, Greece, Georgia, the Isle of Man, and Uruguay. We specialize in high-load software development and provide one of the best technology solutions for the iGaming industry worldwide.
We are looking for a highly organised and proactive Marketing Assistant (Events) to support the Marketing Event Director with the coordination and execution of various administrative tasks. This role will involve managing day-to-day administrative duties, handling supplier relationships, assisting with event logistics, and maintaining critical information to ensure seamless event planning and execution.
Key Responsibilities:
Creative and Operational Roles Support:
Producer Support:
- Assist in the overall coordination of events from pre-production to post-event wrap-up.
- Ensure all production elements (e.g., AV, staging, lighting, branding) are delivered on time and within scope.
- Liaise with internal departments and external stakeholders to align production goals with the event brief.
Director/Scenario Writer Support:
- Support the creative team with research, content preparation, and script writing for immersive or themed events.
- Assist with scenario development and ensure alignment with the event narrative and brand voice.
- Collaborate with content creators, entertainers, and technical teams to execute the event’s creative vision.
Logistics & Coordination:
- Create detailed timelines and checklists to track the execution of all logistical tasks.
- Coordinate event staffing, setup, and teardown plans.
- Ensure transport, accommodation, and meals for staff and talent are properly booked and scheduled.
- Manage venue access, passes, and backstage coordination where necessary.
Requirements:
- Proven experience in administrative support, preferably in event planning, marketing, or related fields.
- Proficiency in Microsoft Office Suite, especially Excel and Salesforce, with experience in organising and analysing data.
- Strong organisational skills and attention to detail. Ability to structure incoming information.
- Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
- Excellent communication and interpersonal skills.
- Experience with procurement and due diligence processes is a plus.
Preferred Qualifications:
- Familiarity with project management tools or financial software.
- Experience in working with suppliers and procurement teams.
Knowledge of event management software is a bonus.
Benefits
- Stable and flexible working environment
- Career growth opportunity
- Training and professional development events
- Health insurance for employees and close family members
- Teamwork and accountability
- Sense of community and defined company culture
- International work environment
- Diverse workplace
- Gym reimbursement after successfully passing the probationary period.