Executive Assistant

Scientific Games:

Scientific Games is the global leader in lottery games, sports betting and technology, and the partner of choice for government lotteries. From cutting-edge backend systems to exciting entertainment experiences and trailblazing retail and digital solutions, we elevate play every day. We push game designs to the next level and are pioneers in data analytics and iLottery. Built on a foundation of trusted partnerships, Scientific Games combines relentless innovation, legendary performance, and unwavering security to responsibly propel the global lottery industry ever forward.

Position Summary

Job Functions:

• Plan and organize all administrative activities of the department, administrative, office, fleet, safety and division to help keep the business running most efficiently.
• Ability to maintain and communicate new processes to the entire Service Management team.
• Serves as a strategic partner with fleet responsibilities to promote and raise awareness on safety, maximizing fuel efficiency and lowering operational costs by reviewing the fleet data analytics on a monthly basis and recommending cost-saving measures.
• Liaison between employees and HR to provide documentation of payroll concerns for employees of the GSC.

·Ability to edit and manage payroll for the Service Management, including the GSC

• Ability to create, reconcile and forecast the GSC budget and assist with the Service Management overall budgets and forecasting

·Ability to coordinates and leads quarterly meetings, teambuilding activities and ongoing Customer Service recognition activities

·Ability to manage the incentive programs for GSC

·Ability to assist with any GSC audits that are conducted within the scope of that department.

·Processes vendors through SGI Compliance process

·Tracks and processes invoices, POs, SRFs, PERs,

• Ability to create and maintain attendance points system for GSC
• Provide quality assurance and tracking to managers regarding field visits and ride-along.
•  Assists corporate HR department to ensure policies and processes are followed.
• Ability to maintain and communicate all Policies and Procedures as indicated by Corporate HR
• Ability to assist with the onboarding of all contractors and employees within the Service Management Team, including the GSC.

·Ability to manage the corporate card expenditure for senior leadership.

• Manage vendor contracts, legal documents and invoices to ensure the vendor meets company compliance requirements.
• Ability to perform departmental new hire orientation for the GSC staff.
• Ability to collaborate with the annual budget process, understand variance, and recommend corrective action.

·Ability to coordinates and schedules site meetings and conference calls.

·Ability to assist in making travel arrangements for senior leadership.

·Other duties as assigned.

Position Requirements/Qualifications:

• High school diploma, GED, or equivalent
• Four or more years of administrative management experience
• Excellent written skills
• One or more years customer service experience
• Excellent verbal communication skills
• Basic knowledge of Microsoft Office applications including Excel, Power Point, Outlook, Word, phones, computers, faxes, copiers, etc.

Skills/Abilities:

• Leverage superior administrative, organizational, and communication skills!
• Interact professionally with a wide range of personality types at all levels of the organization.
• Achieve results in a multitasking environment.
• Develop and manage process workflows.
• Handle and protect confidential information.
• Create professional presentations.
• Critically analyze information and provide detailed recommendations.

Qualifications

SG is an Equal Opportunity Employer and does not discriminate against applicants due to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. If you’d like more information about your equal employment opportunity rights as an applicant under the law, please click here for EEOC Poster.