Conference and Web Coordinator

Job Title: Conference and Web Coordinator  

Department: Events

Location: Balzan, Malta
Employment Type: Full-time / Onsite

About the company

SiGMA Events refers to a series of global iGaming and emerging tech events organized by SiGMA Group. SiGMA stands for "The Worlds Online Gambling Authority" and initially focused on the iGaming industry in Malta. Over time, SiGMA has expanded its scope and established itself as a leading international event organizer in the iGaming, blockchain, and emerging technology sectors.

SiGMA events bring together industry professionals, stakeholders, experts, and enthusiasts from around the world to discuss the latest trends, innovations, challenges, and opportunities in the gaming and tech industries. These events typically feature conferences, exhibitions, networking sessions, panel discussions, keynote speeches, and various other activities aimed at facilitating knowledge sharing, business networking, and collaboration within the industry.

SiGMA events have gained recognition and popularity within the iGaming and tech communities, attracting a diverse range of participants, including operators, affiliates, regulators, suppliers, investors, and service providers. The events provide a platform for industry professionals to showcase their products, services, and expertise, as well as to foster meaningful connections and partnerships in a dynamic and engaging environment.

Position Overview

This role supports both conference operations and website administration. It manages speaker information, coordinates panels and communication channels, and assists with logistical needs before and during events. It also maintains the website by updating agendas, profiles, and event content, ensuring accuracy, branding consistency, and smooth user experience. The position works closely with the Head of Conference and the CXO to keep all conference and online information organized and up to date.

Key Responsibilities

Conference Coordination Tasks - Answers to Head of Conference

• Speaker Management
  • Collect, organize, and maintain speaker profiles, bios, headshots, and session details.
  • Manage communication with speakers, including onboarding emails, reminders, and updates.
  • Conduct speaker calls or briefings when needed to ensure clarity on session format, logistics, and expectations.
• Panel & Session Coordination
  • Coordinate all speaker panels across all event locations.
  • Work closely with conference teams to confirm session titles, descriptions, timings, and panel structures.
  • Ensure all panel logistics are aligned with venue schedules, AV teams, and onsite requirements.
• Communication Channels
  • Create, manage, and moderate WhatsApp groups or other communication channels for speakers, hosts, and key personnel.
  • Ensure all groups receive timely updates and conference information.
• Ad Hoc Conference Duties
  • Assist with last-minute schedule changes or speaker adjustments.
  • Support onsite or remote event teams with operational needs.
  • Handle general coordination tasks as required during conference planning and execution.

Website Administration - Answers to CXO

• Agenda & Event Updates
  • Maintain all agendas for each event across the website, ensuring accuracy of dates, times, speakers, and descriptions.
  • Update session details as changes occur, keeping all information consistent across platforms.
• Profile & Content Uploads
  • Upload all speaker, judge, host, and moderator profiles with bios, images, and associated sessions.
  • Ensure all multimedia elements are properly formatted and optimized.
• Branding & Assets
  • Add partner, sponsor, and event logos across the website where needed.
  • Maintain visual consistency and adhere to branding guidelines.
• Quality Assurance
  • Routinely check the website for outdated content, broken links, or missing information.
  • Coordinate with the design or development team for technical adjustments when necessary.
    
    What We Offer
    • Free access to courses via the iGaming Academy, plus reimbursement for relevant courses after probation.
    • Opportunity to travel for up to 6 weeks per year from any of SiGMA’s global offices (Malta, Cyprus, Serbia, Brazil, Manila, India) – T&Cs apply.
    • Performance rewards - High performers are recognized and fast-tracked with annual reviews and bi-yearly performance checks ins.
    • Interest-free car loan after probation (T&Cs apply)
      
    • Flexible Working Policy
    • Additional benefits to be shared during the recruitment process.