Board Support Coordinator

Board Support Coordinator; In-house listed plc
Location: Dublin: Head Office, Clonskeagh, Dublin 4

(Some flexibility required to work out of hours to support events)

Reports to: Group Company Secretary

The Role

We are looking for an enthusiastic, highly organised, detail orientated Board Support Coordinator to join a fast-paced and ever-moving global organisation. This role will be based in our Dublin office and will support with the day-to-day administrative tasks, logistical arrangements and any ad hoc requirements to support the Board.

What you’ll do

• Support with coordination of all logistical duties attached to Board and Committee meetings, as well as other internal and external Non-Executive Director meetings

• Supporting with organising the Annual General Meeting, liaising with tech support and third parties on AV, sound and lighting, arranging catering, manage guest lists and registrations and any on the day duties

• Coordinating all materials and briefing packs required for shareholder meetings and investor governance roadshows, liaising with key stakeholders

• Support with requests for Directors details and documents required for due diligence and licensing requests

• Submitting Board and corporate expenses, liaising with the relevant stakeholders. Preparing monthly credit card statements, submitting for payment and locating all back-up invoices and receipts for these statements

• Assisting with invoices in relation to Board and Board Meetings, including preparing Deal sheets and PO;s

• Updating and distribution of letterhead, intranet, relevant sections of company website and Resources section on Diligent with updated contacts/ policies

• Arranging photography for Non-Executive Directors for annual report and website

• Issuing documents for signature, including electronic signatures, general filing, scanning, storing of documentation (hard copies/electronic) and minutes books

• Support the planning and execution of Board Meetings, including attendance onsite at meeting locations, where relevant

• Support with ad hoc projects, presentations, documentation, and other duties relevant to the Group Secretariat function.

What you'll need

• Strong experience in a similar role, dealing with C-Suite, Chair or Non-Executive Directors

• Ability to meet tight deadlines, complete complex tasks quickly and accurately and react with appropriate urgency to situations that require a quick turnaround

• High level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives in and outside of the company is critical

• Proactive, adaptable and enjoys a challenge with a can-do attitude

• Strong attention to detail

• Problem solving and solutions driven

• Excellent communication skills both oral and written (English) with the ability to interact professionally with Directors and senior executives across the Group

• Strong team ethic, willing to support team members to meet deadlines

• Proficiency in Microsoft Office, Excel, PowerPoint, Access, Visio, Oracle Financials

• The ability to stay calm under pressure with a mature outlook and approach

What’s in it for you

We are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen. We have an excellent benefits package that can be personalised to you:

• Bonus scheme

• Uncapped holiday allowance

• Enhanced pension scheme

• Private healthcare

• Life assurance

• Income protection

• Hybrid working

• €1,000 annual self-development learning fund

• Invest via the Flutters Sharesave Scheme

• Paid volunteering days

• Enhanced parental leave

• Wellbeing fund (£/€250 a year)

• Recognition programs

• Gym membership, discounts, vouchers and much more

About Flutter

We are a world leader in online sports betting and iGaming, with a market leading position in the US and across the world.

We have an unparalleled portfolio of the most innovative, diverse and distinctive brands including FanDuel, Sky Betting & Gaming, Sportsbet, PokerStars, Paddy Power, Sisal, tombola, Betfair, MaxBet, Junglee Games and Adjarabet.

With our global scale and challenger attitude, through which we excite and entertain our customers, in a safe and sustainable way. Using our collective power, the Flutter Edge, we aim to disrupt the sector, learning from the past to create a better future for our customers, colleagues and communities.

We’re working to be an inclusive employer, and we encourage people from all backgrounds, ways of thinking and working to apply. Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role.

If you need any adjustments to make this role work for you let us know, and we’ll see how we can accommodate them.